Archives Policies

Administrative Policy

  • The archives accepts materials with historical value in any format, including textual records; photographs and other visual records; maps, plans, and architectural drawings; sound recordings; and other archival holdings.  

  • Consultation with the administrative officer and head of office, appraise all potential transfers and where appropriate identify those records which merit permanent preservation thus accepted by the Archives. 

  • The Archives does not accept records for temporary storage. 

  • The University archivist selects for preservation in the University archives only those unique records, which make significant contribution to the understanding of University’s history. 

  • The University archivist reserves the right to review the archival status of accessioned archives and to recommend their disposal or destruction if physical condition inhibits research access.


Collection Policy

All records from internal sources are the property of the University. Record received from other sources are only accepted as a gift. Donations of materials and funds are essential to maintaining and developing the Archives. The Archives does not purchase records or accept them on loan.

The Archives collects and holds the following university records from 1905 to the present. The records include the following:

  • Charters, Statutes, Laws and Memorabilia 

  • Records of the Board of Regents

  • Records of the Chancellor's Office 

  • Records of the University's Legislative and Executive Council

  • Annual Budget Final Reports 

  • Records of Past Administrative Officials and Committees

  • Accreditation Reports 

  • Official Publications of the U.P. (at least 3 copies)

  • Departmental Records and Faculty Papers 

  • Personal Papers and Manuscript Collections

  • Publications of Faculty and Student Organizations

  • Theses and Dissertations 

  • Audio-visual Materials documenting the history of the University, including photographs, films, audio and videotapes

  • Rare Books, and 

  • Special collections submitted to the University Archives.